Download MSA Constitution

  1. Definitions

  1. MSA shall be deemed to refer to the Muslim Students’ Association of Scarborough Campus at the University of Toronto for purposes of this constitution
  2. The term Ameership shall be deemed to refer to the elected president and chairman fo the board of directors (Ameer or Ameerah).
  3. The term Vice Ameership shall be deemed to refer to the elected vice-president (Vice Ameer or Vice Ameerah).
  4. The term Executive shall be deemed to refer to the elected positions of President and five vice-presidents.
  5. The Board of Directors shall be deemed to refer jointly to the executive and the fourteen (14) persons appointed as directors on interview basis by the previous and new executive members.
  6. The MSA Board shall be deemed to refer to the Board of Directors.
  7. The terms “general member(s)” and “general membership” shall be deemed to refer to every member of MSA that has bought a membership(see Article 5)
  8. SCSU shall be deemed to refer to the Scarborough Campus Students’ Council for purposes of this constitution
  9. The Qur’an shall be deemed to refer to the Holy Book of Islam, considered to be the word of God.
  10. The Sunnah shall be deemed to refer to the way of life of the Prophet Muhammad (PBUH), considered to be a guide to the personal and communal behaviour of Muslims
  11. The Shari’ah shall be deemed to refer to the religious code of laws and rules governing the life of Muslims.
  12. Da’wah shall be deemed to refer to the practice of educating the public about Islam and to exemplify teachings of Islam through actions.
  13. The Muslim Chaplain and Muslim Chaplaincy shall be deemed to refer to the Muslim Chaplain at the University of Toronto.
  1. Statement of Objectives

  1. This constitution is enacted for the purpose of establishing a representative body of elected members to help:
    1. bring together the Muslim community on campus
    2. encourage and facilitate the practice of Islam on campus
    3. promote awareness of Islam among the campus community
  2. The MSA will organize events in accordance with the Shari’ah and Sunnah. Any interference on the pretext of “modernization” or any such ideas will not be acceptable, as Islam is a way of life for all times and places and hence is not subject to being outdated or needing reform.
  1. Religious Authority

  1. No member of the MSA shall have authority to make decisions of religious consequence without the approval of the board through a 2/3 majority vote.
  2. Disputes that are about anything less than the permissibility (halal-ness or haram-ness), obligation (if something is Fard or not) or validity of an obligatory matter should be settled by consensus. If consensus is not attainable then the decision will be made a by 2/3 majority vote by the board.
  3. If there is a dispute regarding the permissibility or obligation (whether something is fard or not) or validity of an obligatory matter, and if the dispute if not settled by consensus it shall be directed to the Muslim Chaplain at UofT. His/her decision will be the final word on the matter.
    1. Segregation

    1. All seated events must at least provide exclusive space for brothers and sisters. The decision to have or not have a physical divider belongs to the event coordinator. If there are multiple event coordinators and there is a dispute then the matter will be settled by 2/3 majority vote by the board.
    1. GENERAL REGULATIONS

    1. A student shall be deemed to be a full-time undergraduate student of the university or a part-time or graduate student, or anyone affiliated with UTSC provided that they have paid their incidental fees
    2. Members of MSA shall be eligible to hold office on MSA subject to Article VIII and IX
    3. All elected and general members of MSA shall be full time students while in office
    4. Any faculty, staff or student registered with UTSC of any background may join the MSA.
    5. Students on Co-op terms must not run for an executive position on the MSA Board.
    6. A land acknowledgement statement will be read in certain MSA events, workshops and seminars with greater than 30 individuals (excluding Jumm'ah).
    1. MEMBERSHIP FEE

    1. The annual membership fee to the MSA shall be $5.00 per person and the membership is valid for 5 year from the year of purchase.
    1. AREAS OF LEGISLATIVE RESPONSIBILITY

    1. MSA shall legislate on all matters within its jurisdiction as set out by this constitution
    2. MSA shall amend or append this constitution only in accordance with Article XIV.
    1. MEETINGS

      1. Executive Meetings

    1. As a minimum the executive shall meet on a weekly basis for the duration of the academic year, unless they decide otherwise through a 2/3 majority vote of the Executive.
      1. MSA Board Meetings:

      1. Meetings shall be held no less than once a month (every four weeks)
      2. Meetings shall be open to the public excepting when the MSA Executive shall decide by majority vote that a particular meeting shall be conducted in camera
      3. Additional Meetings shall be called by the Ameership or by a consensus of 2/3 the Board of Directors.
      4. The agenda of each meeting shall be made available a minimum of two (2) days prior to each meeting subject to Article VIII, Section 8.07.
      5. Emergency meetings shall be permissible in extenuating circumstances provided notice is given in writing or phone and every attempt is made to ensure that members receive 24 hours’ notice
      6. Any member of the Executive shall reserve the right to call an emergency meeting, subject to written approval by three additional executives.
        1. GENERAL MEETING PROCEDURE

        1. Rules of conduct shall be outlined by the Ameership at the beginning of the first meeting of MSA each year, such as:
          1. respecting seating arrangements
          2. speaking only when called upon by the Chair
        2. Any member may vote on any issue excepting when such vote is regarding financial decisions.
        3. The last general meeting shall be the Annual General Meeting (AGM), in which the Ameership and the Secretary/Treasurer shall present their Annual Reports.
          1. MSA BOARD MEETING PROCEDURE

          1. This constitution, established in accordance with the Qur’an and the Sunnah, shall be the sole document governing MSA’ s behaviour.
          2. Quorum shall consist of five (5) members of the Executive, including the Ameership and/or the Vice Ameership.
          3. Proxies of any kind shall not be accepted.
          4. Non-Executive/ Board members may be sponsored to speak by any Executive member at the beginning of each meeting, otherwise refer to section 7.04-5.
          5. Time limit to speak for unsponsored non-Board member shall be five (5) minutes per meeting.
          6. Only the Executive and Board of Directors shall reserve the right to vote.
          7. The Executive and Directors, by a majority vote, may open issues for discussion and/or an Executive vote.
          8. Any inter-executive conflict, complaint or disagreement shall be brought up and discussed only in camera in an Executive meeting, and shall be kept in strict confidence by the Executive.
          9. Any MSA Board member who is absent from three (3) consecutive meetings shall be deemed to have resigned, unless satisfactory reason for such an absence is given to the Ameership, no later than two (2) days prior to a meeting.
          10. An executive shall be deemed to have resigned if they are out of the country for more than 31 consecutive days.
          11. Being out of the country in and of itself is not sufficient excuse for missing a meeting.
            1. Chairing:

            1. Meetings shall be chaired by the Ameership. In the absence of the Ameership, the Vice President Administration shall chair all meetings. Other MSA Board members shall also be allowed to hold chair as requested by Ameership and/or Vice- President Administration.
            2. The Chair shall be responsible for maintaining order and ensuring that the agenda is discussed in a complete and efficient manner.
            3. The Chair reserves the right to open issues for discussion and/or an Executive vote, subject to Section 7.04-7.
            4. The Chair shall reserve the right to veto any vote, excepting when the rest of the Executive unanimously agrees that the veto is unwarranted .In such circumstances, decisions shall be subject to Section 8.02-3
            1. Executives

              1. Organization Chart

            PRESIDENT

             

            VP Events

            (Academic, spiritual, social events)

            VP Finance

            VP Communication
            (External + Marketing)

            VP Administration

            VP Religious Affairs
            (IAW Lead, Religious/spiritual events)

            VP Equity

            3 Events Directors

            Fundraising Director

            The Message- Editor-In-Chief

            Internal Relations Director

            Brothers’ Religious Affairs Director

            Human Resources and Equity Director

            Academic Affairs Director (Mentorship)

             

            Outreach Director

             

            Sisters Religious Affairs Director

             
               

            Media Coordinator

             

            Ramadan Programs Lead

            (IAW Ass.t head)

             
               

            Graphics Designer

                 

             

              1. Senior Advisors

              1. The Senior Advisors shall be appointed by the outgoing executive and shall consist of three (3) past board members of the MSA.
              2. In case of a disagreement between the Executive and the Ameership, the Senior Advisors have the power to veto a presidential decision if appealed by 2/3 of the Executive.
              3. In case of a disagreement between the Executive and the Board of Directors, the Senior Advisors have the power to veto an executive decision if appealed by 2/3 of the Board of Directors.
              4. Senior Advisors must be available for consultation with the MSA, specifically the Ameership on a regular and consistent basis.
              5. If a decision cannot be reached between the three (3) Senior Advisors and the Ameership, the involvement the Muslim Chaplain at UofT shall be sought and final decision shall be taken under that advice.
                1. Structure and duties of the Executive as a body

                1. The Executive members and shall consist of five (5) elected members and one member appointed by the 5 executives through an interview process.
                2. The elected body shall consist of
                1. The Ameership
                2. The Vice President, Administration
                3. The Vice President, Finance
                4. The Vice President, Communication
                5. The Vice President, Events
                6. The Vice President, Equity
                1. The appointed member will be Vice- President Religious Affairs. VPRA must have qualification required for an executive member as outlined in Article 8.03,12
                2. The Ameership and all executive roles can be occupied by both brothers and sisters
                3. The Executive shall be responsible for the direction and management of the affairs of MSA in accordance with the provisions of this constitution.
                4. The Executive body shall have the power to vote and make the final decisions on any issues pertaining to the MSA while ensuring the smooth running and harmony of the MSA team.
                5. The Executive shall strive to adhere to an Islamic code of conduct at all times that will positively influence the rest of the membership. Interference in the private affairs of any Executive member, where MSA is not being represented, will not be tolerated.
                6. Every Executive member shall be responsible for security at all MSA events to the extent required by the Department of Student Life and SCSU.
                7. Formulating and supervising projects and programs to promote the aims and purposes of MSA along with the Board of Directors.
                8. Term of office of each Executive shall subject to Section 11.01-C-6
                9. Presidential Candidates must have served two years on the Board of Directors or 1 year on the Executive Committee prior to being eligible. If a candidate with required experience is not willing to apply, the President shall be chosen by a combined vote from the Executives from the previous year, and the newly elected Executives before the new term commences.
                10. Candidates for all other exec position must have served as a director for a period of one full year
                  1. President

                  1. Act as the official representative of MSA at all occasions and provide leadership and guidance to the board of directors.
                  2. Ensure that the Executives and Board of Directors carry out their respective duties as outlined in subject [11-14]
                  3. Supervise and ensure the smooth operation of MSA, which includes peacefully resolving any conflict within the MSA Board and reviewing all MSA documentation.
                  4. Chair each Executive and General meeting, subject to Section 7.05-4,
                  5. Have certain veto-powers subject to section 7.05-4,
                  6. Act on his/her own authority only if an Executive or General meeting cannot be called subject to sections 7.04. This may include making emergency decisions such as delegating duties and/or special powers to an Executive member
                  7. Be responsible to the Executive and MSA for all of his/her actions as their representative,
                  8. Prepare and present an annual report to MSA at the Annual General Meeting,
                  9. Be a signing officer of MSA.
                  10. Must cooperate with the Senior Advisors under section 8.02.
                  11. Have the power to appoint any general member to an executive position that has not been filled in by a by-election, subject to the approval of the Executive by a 2/3 majority vote.
                    1. Vice President, Religious Affairs

                    1. The duty of the VP Religions Affairs is to advance the goals of the MSA, namely building community and fostering spirituality, by delivering and executing programming that provides Islamic education. The VPRA Shall:
                      1. Develop this programming with the assistance of the Brothers’ RA and Sisters’ RA directors.
                      2. Be responsible for planning and executing Islamic Awareness Week.
                      3. Abide by and follow all the requirements of an Executive member
                      4. The VPRA directs a team consisting of the Brothers’ and Sisters’ RA Director positions in addition to the Ramadan Lead. The VPRA is responsible for motivating and supporting these individuals in addition to holding them responsible for their duties and commitments.
                      5. Coordinate with Brothers RA and Sisters RA to ensure the availability and maintenance of daily prayer space.
                      6. Ensure space availability and smooth operation of Jumuah Prayers(Friday Service) with assistance of the team.
                    2. The VPRA must abide by the requirements of an executive member
                      1. Vice President, Finance

                      1. Shall maintain all documentation and receipts of incoming and outgoing funds from the MSA account, maintain a ledger of transactions, auditing and balancing said ledger in reference to account statements issued by the university and shall reconcile all reimbursements that may occur in the conduction of MSA business

                      2. Shall minimize event expenditures and shall also advocate alternative funding possibilities as well as cost-minimizing strategies

                      3. Shall maintain a working relationship, along with the Vice President Communications as well as with potential sponsors and donors by utilizing such sponsorships and donations when possible, maintaining an up-to-date portfolio, providing sponsors and donors with timely invoices specifying the exact amount and nature of their sponsorship or donation, recording and documenting all sponsorships and donations made to the MSA

                      4. Shall create a budget for all proposed events and shall work with the President to resolve any emergency funding issues with a detailed update to the executive board members at the following executive board meeting

                      5. Shall be a signing officer of MSA

                      6. Shall maintain a maximum of $50.00 in petty cash, reimbursing only when proof of purchase is provided, subject to Article XII-5

                      7. Shall prepare an annual report of the financial position of MSA for the General Members meeting, including original net worth, revenue generated, expenditures incurred, amount owing, accounts receivable and funds remaining, in conjunction with the Executive and Board of Directors

                      8. Shall disperse no funds of MSA except as authorized by the Executive or the Ameership

                      9. Shall transfer all assets, books and other financial records to the incoming VP Finance

                      10. Must submit a bimonthly report on the status of the financial affairs of the MSA to the Executives.

                      11. Must abide by and follow all the requirements of an Executive member

                      12. Is responsible for overseeing and managing the Fundraising Director

                      13. Must maintain a detailed list of members eligible to vote in elections.

                      14. Shall promote the MSA membership card and benefits through effective measures during his/her entire term and work closely with the VP Finance in regards to all financial dealings.

                        1. Vice President, Administration

                        1. Prepare and type an accurate account of each Executive and Board meeting.
                        2. Distribute the minutes for each Executive meeting within 24 hours to the conclusion of last meeting.
                        3. Maintain an accurate and detailed attendance reports of all members on a bi-weekly basis.
                        4. Maintain a list of board members with their names, email addresses and updating the list at least once each month.
                        5. Be consistent in guiding and requesting the internal to book rooms for board meetings and events.
                        6. Must book room ten days in advance for weekly/bi-weekly Executive meetings.
                        7. Must create a monthly calendar, one month in advance of all tentative meetings and events.
                        8. Train and transfer all minutes and other miscellaneous documents to incoming V.P Admin.
                        9. Shall be in charge of the Internal Relations Director and the Human Resources Director

                        10. Must abide by and follow all the requirements of an Executive member

                          1. Vice President, Communications

                          1. Shall be in charge of the following board members/positions: The Message Editor-In-Chief, Outreach Director, Media Director and Graphics Designer and shall:
                            1. be in charge of formulating a marketing strategy for the MSA at large
                            2. be in charge of overseeing all of MSA’s marketing activities
                            3. Shall serve as a liaison between the MSA Board and the off-campus community which consists of other MSAs, Muslim organizations, Masjids, etc. Shall serve as the public representative of the MSA and thus shall compose all correspondence (e.g.: press releases, sponsorship letters, etc.) from the MSA to the public with the approval of the Executive Team.
                            4. Shall be responsible for acquiring sponsors for the MSA on a regular basis, in close collaboration with the rest of the Executive Team, particularly the Vice President Finance
                            5. Shall be responsible for ascertaining and accommodating guest speakers at the request of the Executive and/or Directors
                            6. Must abide by and follow all the requirements of an Executive member
                            1. Vice President, Events

                            1. Be responsible for designing an event curriculum that satisfies the educational, social, communal and financial needs of the MSA. This curriculum shall require the approval of the MSA executive board on a per event basis. The events shall reflect the mission of the MSA and must be acceptable within the rules and regulations of Islam.

                            2. Be responsible for hiring and training the three (3) events directors to plan and implement at least two (3) social events per semester.

                            3. Be responsible for working closely with the Academic Affairs Director to plan and execute at least two (2) academic events per semester.

                            4. Serve as the main liaison between the event/educational directors (s) and the board.

                            5. Maintain a documented list of names, dates, and relevance of each event executed.

                            6. Hold the events directors accountable for preparing an accurate and detailed report of each event executed, social or educational.
                            7. Must abide by and follow all the requirements of an Executive member
                              1. Vice President, Equity

                              1. Be responsible for maintaining an equitable environment within the MSA.

                              2. Be responsible for achieving equity in all events.

                              3. Be responsible for implementation of methods, whether it be through initiatives, events, workshops, campaigns, etc. to ensure MSA meets the needs of the diverse Muslim and non-Muslim community. (minimum 3 major scale events/campaigns).

                              4. Be responsible for ensuring the MSA recognizes the need for a safer space on campus.

                              5. Be responsible for attending mandatory reports.

                              6. Be responsible for working with other marginalized campus groups and building relations with various communities regardless of their religious, cultural, ethnic and social background.

                              7. Be responsible for raising awareness of various resources (i.e. for mental health) and for the Muslim community on campus.

                              8. Be responsible for Equity training workshop (cultural and racial sensitivity programs) for the entire MSA board.

                              9. Be responsible for feedback and developing action plans to implement along with an accountability system.

                              10. Be responsible for overseeing volunteers and ensure they are trained.

                              11. Be responsible for creating an MSA evaluation/progress report done every semester.

                              12. The Quran and Sunnah will guide actions of the VP Equity. If any dispute arises on the permissibility of an action, the Chaplain will arbitrate and have the final say.

                              1. Directors

                                1. Events Directors:

                              1. May consist of at least one sister and one brother for a total of three events directors

                              2. Be responsible for designing events that satisfy the spiritual, educational, social, communal and financial needs of the MSA.

                              3. Be responsible to ensure events reflect the mission of the MSA and must be acceptable within the rules and regulations of Islam.

                              4. Receive approval from Vice-President Events prior to moving forward with an event plan.

                              5. Be responsible for filling out the Room Booking Form for events.

                              6. Be responsible for filling out the Marketing/Social Media Form for every event being executed.

                              7. Be able to closely follow the MSA Event Planning Guide and meet deadlines in a timely manner.

                              8. Be responsible for tabling for all events being executed at least twice prior to the event.

                              9. Organize at least three (3) events per semester.

                              10. Maintain an accurate and detailed report of each event executed.

                              11. Must abide by and follow all the requirements of a director

                              12. Must report to the Vice President Events

                                1. Outreach Director

                                1. Must have some knowledge of managing WordPress hosted websites and social media outlets
                                2. Shall be in charge of the MSA’s social media sites such as Facebook, Twitter and YouTube
                                3. Shall be in charge of maintaining and updating the MSA’s website on a regular basis
                                4. Shall be in charge of sending out weekly newsletters to the MSA’s email subscribers and sending out any other mass emails as necessary
                                5. Shall be in charge of maintaining MSA’s internal email addresses and be there to provide assistance to other board members of the MSA
                                6. Must abide by and follow all the requirements of a Director
                                7. Must report to the Vice President Communications
                                  1. Human Resources and Equity Director:

                                  1. Recruit members of the UTSC community to volunteer for MSA as needed.
                                  2. Work actively with volunteers to ensure they participate in assisting before, during and after events.
                                  3. Work closely in liaison with VP Events, event director and VP Finance to ensure strong, effective and positive volunteer team morale.
                                  4. Create a detailed Google document of volunteers; manage their participation and the allocation of volunteer points accordingly. This document must be accessible at all times by the Executive committee.
                                  5. Create a detailed Google document of volunteers, their participation.
                                  6. Manage and distribute awards to volunteers if possible
                                  7. Must abide by and follow all the requirements of a Director
                                  8. Must ensure that MSA caters to the diverse UTSC community and advise executives with concerns of any individuals/groups that feel excluded from MSA for reasons including but not limited to gender, race, ethnicity, religiosity.
                                  9. Must report to the Vice President Equity
                                    1. Internal Relations Director

                                    1. Be an active representative of the MSA to the campus and greater community, which includes but is not limited to other campus clubs, organizations, and publications.
                                    2. Serve as the main liaison with the VP, Events directors, Academic director, VP Religious Affairs, Brothers RA, Sisters RA and Ramadan directors.
                                    3. Book rooms consistently for all events one month in advance for events and ten days in advance for board and other miscellaneous meetings and room booking.
                                    4. Work closely with VP administration to come to ensure high efficacy of administrative correspondences.
                                    5. Assume all duties and responsibilities of VP Administration in his/her absence
                                    6. Must abide by and follow all the requirements of a Director
                                    7. Must report to the Vice President Administration
                                      1. Brothers Religious Affairs Director

                                      1. The Brothers’ RA is responsible for assisting the VPRA in developing and executing Islamic programming.
                                      2. The Brothers’ RA is responsible for ensuring booking prayer space and setup for Jumuah prayers. He is also responsible for scheduling khateebs.
                                      3. Must report to the Vice President Religious Affairs
                                        1. Sisters Religious Affairs Director

                                        1. The Sisters’ RA is responsible for assisting the VPRA in developing and executing Islamic programming.
                                        2. The Sister’s RA is responsible for coordinating Islamic programming catered to women (with help from the VPRA and Bother’s DC).
                                        3. The Sisters’ RA will also be responsible for booking the Multi-Faith rooms, to make sure they are available for daily prayers.
                                        4. Must report to the Vice President Religious Affairs.
                                          1. Jumu’ah and Multi Faith room Maintenance

                                          1. Both Brothers’ and Sisters’ RAs are responsible maintaining the Multi-faith room, and recruiting volunteers to assist with Jumuah setup and clean up.
                                            1. Ramadan Programs Lead

                                            1. The Ramadan Programs Lead is responsible for ensuring that daily Iftar is available for students during the month of Ramadan.
                                            2. If there is sufficient demand, will also arrange Taraweeh prayers. This includes booking prayer space, and finding reciters.
                                            3. Responsible for recruiting volunteers to assist in the setup and cleanup of Iftars.
                                            4. Assist the Fundraising Director for finding sponsors to cover the cost of Iftar entirely or partially.
                                            5. Must report to the Vice President Religious Affairs
                                              1. Fundraising Director

                                              1. Select and lead a team, forming a fundraising committee
                                              2. Brainstorm, implement and execute fund-raising initiatives for the MSA
                                              3. Work in coordination with any Directors who are planning events in order to meet budget requirements.
                                              4. Must report to the Vice President Finance
                                                1. The Message Editor-In-Chief

                                                1. Shall be in charge of producing and publishing the MSA’s magazine “The Message” throughout the year
                                                2. Shall be in charge of distributing the magazine on campus
                                                3. Must discuss their plan for the magazine for the year (including the number of issues being published) with the Executive Team
                                                4. Must form and lead a team consisting of a content editors (at least one), photographers and graphic designers (these can also be MSA’s Media Coordinator and Graphic Designer)
                                                5. Must look for sponsors that can help lower the costs of the magazine
                                                6. Must make the magazine accessible to anyone that wants to contribute to it
                                                7. Must report to the Vice President Communications
                                                  1. Graphics Designer

                                                  1. Must be proficient in a graphics editing software such as Photoshop
                                                  2. Shall be in charge of all the graphics editing requirements such as making posters and other marketing materials (not including video)
                                                  3. Must work closely with other positions in the MSA whenever required (Events Directors, The Message Editor-in-Chief, Media Coordinator, etc.)
                                                  4. Must report to the Vice President Communications
                                                    1. Media Coordinator

                                                    1. Must be proficient in at least one professional video editing software (such as Sony Vegas, Final Cut Pro, Adobe After Effects, etc.) – Windows Movie Maker does NOT count.
                                                    2. Must own and be proficient at operating a DSLR camera and have a strong photography portfolio
                                                    3. Shall be in charge of all the photography at MSA related events/initiatives wherever required
                                                    4. Shall be in charge of all the video production requirements of the MSA
                                                    5. Must find alternative photographers to cover events/initiatives whenever the Media Coordinator is not present
                                                    6. Must work closely with other positions in the MSA whenever required (Events Directors, The Message Editor-in-Chief, Graphic Designer, etc.)
                                                    7. Must report to the Vice President Communications
                                                      1. Academic Affairs Director

                                                      1. Be responsible for designing events that reflect the educational needs of the students on campus.

                                                      2. Be able to enhance the academic standing of Muslims on campus by addressing issues pertinent to scholastic success through the organization of seminars, workshops, and other informational panel discussions.

                                                      3. Organize a minimum of two (2) academic seminar, workshop, networking session, panel discussion, etc. per semester.

                                                      4. Set up a scholarship fund for the highest academic achiever on the MSA executive and Board of Directors. Scholarship amount shall be subject to change in consultation with the External Relations Officer.

                                                      5. Preside over the monthly newsletter and make sure that all printed/published work is in accordance with mainstream Islamic principles.

                                                      6. Initiate and execute a Mentorship Program for all Muslims on campus.

                                                      7. Maintain a detailed list of all the mentors and mentees interested in participating.

                                                      8. Hire volunteers to execute weekly small-scale events for the mentees on campus.

                                                      9. Must report to the Vice President Events

                                                      1. Elections

                                                        1. Annual elections of MSA shall take place as decided by the MSA board before March 1st.
                                                        2. Elections can be conducted in person or online as per the procedures outlined below. The decision to have an election either online or in person must be decided by a 2/3 majority vote of the executive. The total lead time for both procedures is 5 weeks.
                                                        3. Announcement of Nomination and elections will be posted four (4) weeks advance of said elections.
                                                          1. In Person Elections

                                                          1. No less than four (4) week(s) in advance of the elections, the Executive shall select a Chief Returning Officer (CRO) from the general membership to preside over the elections.
                                                          2. Within one week of appointment, the CRO shall then appoint three (3) Trustees from the general membership, subject to the approval of the Executive. The CRO and the Trustees shall not be candidates in the elections and may not sign any nomination forms or vote in the elections.
                                                          3. The CRO and the Trustees shall be bound to form the Elections Committee. The Elections Committee shall be responsible for:
                                                            1. preparing a nomination form,
                                                            2. receiving nominations,
                                                            3. setting up and supervising a nominations station in a prominent and high Muslim traffic area
                                                            4. preparing and issuing ballots,
                                                            5. supervising the ballots,
                                                            6. counting the ballots,
                                                            7. And declaring the results.
                                                          4. In the case of a tie, the three Trustees shall cast the deciding votes outlined.
                                                              1. Nomination Procedure:

                                                              1. Nomination period shall begin three (3) weeks and close one (1) week prior to the election date.
                                                              2. Nominations must be in writing and bear:
                                                                1. the name and contact of the nominee;
                                                                2. the name contact and signature of the nominator;
                                                                3. as well as the names and signatures of ten (10) general members, subject to Article IV and Section 11.01-A-2.
                                                              3. Potential candidates shall not be permitted to nominate themselves.
                                                              4. Candidates shall be permitted to campaign and/or lobby for support during the allotted campaign time period during the week following nominations in accordance to the rules set by the CRO with respect to the Executives.
                                                              5. All Ameership (Presidential) nominations shall be subject to approval by the outgoing Executive under the terms below. Terms of disqualification of an Ameership nomination are:
                                                                1. The Qur’an and the Sunnah as well as the terms and processes of disqualifications with respect to his/her position and role must bind the Ameership. In case of dispute, the Muslim Chaplaincy will arbitrate matters.
                                                              6. All candidates shall be notified of their status by the CRO no less than five (5) days prior to the elections.
                                                              7. A Scrutineer shall be appointed by the Executive from the general membership, upon the approval of all eligible candidates, no less than three (3) days prior to the elections. The Scrutineer will help oversee the counting of ballots, but shall not be allowed to come in direct contact with the ballots or tally sheets, and shall not be allowed to vote. The Scrutineer may not be a candidate, Trustee or CRO.
                                                              8. Any disqualified candidates (excluding any Ameership nominees) shall be given the opportunity to appeal no less than three (3) business days prior to the elections, by submitting, to the outgoing Executive, a clear and concise written appeal and petition signed by the lesser of one third (round up to the nearest whole member) of or 25 general MSA members.
                                                              9. Disqualified Ameership nominees must submit a clear and concise written appeal (addressing the reasons of disqualification) and petition signed by one third (round up to the nearest whole member) of or 25 of general members within ten (10) business days prior to elections to the MSA Senior Advisors.
                                                              10. The final decision on the status of all Ameership appeals shall be made by The Muslim Chaplain at UofT.
                                                                  1. Voting Procedure:

                                                                  1. General members may elect all members of the incoming Executive during allotted times.
                                                                  2. Voting shall be conducted by secret ballot.
                                                                  3. Positions for which there is only one candidate, shall be placed on the ballot for affirmation or rejection by the electorate.
                                                                  4. All Electors must paid members of the UTSC MSA
                                                                  5. All ballots must be clearly marked according to the instructions provided on the ballot as decided by the Elections committee under section 11.01-A-3.
                                                                      1. Procedure for Counting Ballots and Declaring Results:

                                                                      1. Only a ballot, which was supplied to the elector by the CRO, shall be accepted as a valid ballot at the count.
                                                                      2. Following voting, the Election Committee shall collect the ballots and proceed to a private area, with the Scrutineer, to count the ballots.
                                                                      3. The CRO shall oversee the counting process. One Trustee shall count aloud the number of valid ballots cast for each candidate, while the other two Trustees record these results independently. The individual tallies of the Trustees must be equal or the process must be repeated. The process must also be repeated at the request of the Scrutineer
                                                                      4. The CRO shall make a note in the poll record of every objection to a ballot by the Scrutineer. The Election Committee must make a unanimous decision on a ballot’s validity.
                                                                      5. Following counting, the CRO shall announce only the names of the new Executive and shall provide detail ballot counts to candidates upon request (within 72 hours).
                                                                      6. The new Executive shall take office on the final academic day of the Winter Session for a period of one year [April 30th].

                                                                      15.10 Any elected positions on MSA which become vacant during the academic year for any reason must be filled through a by-election called by the current Executive no later than three (3) weeks of the vacancy, and shall be held according to section 11.03.

                                                                        1. Online Elections

                                                                        1. No less than four (4) week(s) in advance of the elections, the Executive shall select a Chief Returning Officer (CRO) from the general membership to preside over the elections.
                                                                        2. Within one week of appointment, the CRO shall then appoint two (2) Trustees from the general membership, subject to the approval of the Executive (contrary to “in person” elections which require three trustees). The CRO and the Trustees shall not be candidates in the elections and may not sign any nomination forms or vote in the elections.
                                                                        3. Elections and nominations period will occur over a five (5) week period and consist of five different stages as outlined below.
                                                                            1. Nomination Applications

                                                                            1. Announcement for submission of applications for nomination is made. Five weeks prior to the elections, announcements and posters must be made, indicating when nomination application forms will be available online.
                                                                              1. The nominee applicant must download the nomination application form email it to the CRO.
                                                                              2. The form must bear his or her name, their MSA membership number and their UofT student number in addition to other required details outlined on nomination form. The applicant will also be required to provide a small statement outlining why they are the best candidate for the positions they are applying for.
                                                                            2. Nomination applications, will be made available for download on an easily accessible page on the MSA Website.
                                                                                1. Members learn about nominees

                                                                                1. Three (3) weeks prior to the election week, the CRO will put together all applicant profiles and email all MSA general members. The members will have a week to review profiles.
                                                                                    1. Nominations

                                                                                    1. CRO will email a nomination form to all general members.
                                                                                    2. It will be permissible for members to nominate more than one candidate for any position. Only candidates who have received 10 nominations will be eligible for the ballot.
                                                                                    3. If a nomination applicant receives more than 10 nominations for more than one position, they will be eligible to run for the position for which they received the most nominations. In the event nomination applicant received an equal number of nominations for two or more positions, the CRO and his/her committee will conduct a blind vote.
                                                                                    4. All Ameership (Presidential) nominations shall be subject to approval by the outgoing Executive under the terms below. Terms of disqualifications of an Ameership nomination are:
                                                                                      1. Violation of the Qur’an and the Sunnah as well as policies regarding election and nomination procedure. In case of dispute regarding disqualification on religious grounds, the Muslim Chaplaincy will arbitrate matters.
                                                                                    5. All candidates shall be notified of their eligibility status by the CRO no less than four (4) days prior to the elections.
                                                                                        1. Elections

                                                                                        1. The CRO will email election form to all MSA general members and the MSA General Members will be now eligible to vote.
                                                                                        2. The website that will be used for elections is www.ballotbin.com
                                                                                        3. Candidates shall be permitted to campaign and/or lobby for support during the allotted campaign time period during the week following nominations in accordance to the rules set by the CRO with respect to the Executives.
                                                                                        4. A Scrutineer shall be appointed by the Executive from the general membership, upon the approval of all eligible candidates, no less than three (3) days prior to the elections. The Scrutineer may not be a candidate, Trustee or CRO.
                                                                                        5. Concerns regarding campaign results from candidates shall be forwarded to the scrutineer and CRO
                                                                                        6. The CRO, the two trustees and the Scrutineer must verify in writing that the online election form and list of voters are fair and accurate
                                                                                        7. Upon completion of the election, results should be first communicated to the trustees and scrutineers who have the right to examine the election results raw data
                                                                                        8. If it is unanimously agreed that the data is accurate than the elections results will be made public by the CRO
                                                                                        9. In case of dispute, see section 11.01-C-4
                                                                                        10. Any disqualified candidates (excluding any Ameership nominees) shall be given the opportunity to appeal no less than three (3) business days prior to the elections, by submitting, to the outgoing Executive, a clear and concise written appeal and petition signed by at least 25 general MSA members.
                                                                                        11. Disqualified Ameership nominees must submit a clear and concise written appeal (addressing the reasons of disqualification) and petition signed by 25 of general members within ten (10) business days prior to elections to the MSA Senior Advisors.
                                                                                        12. The final decision on the status of all Ameership appeals shall be made by the Muslim chaplain, previously appointed by the outgoing Executive for this purpose, in a 2/3 majority vote.
                                                                                          1. BY-ELECTION PROCEDURE

                                                                                          1. By-elections for executive positions (not president) shall be called by the Executive no later than three (3) weeks after a vacancy is created during the academic year, and shall be held according to this article.
                                                                                          2. Notice of the date of by-elections and nomination period shall be posted in prominent places no less than three (3) weeks in advance of said elections.
                                                                                          3. Nomination period shall begin two (2) weeks and close one (1) week prior to the by-election date.
                                                                                          4. Nominations must be in writing and bear the name and signature of the candidate as well as the names and signatures of ten (10) general members
                                                                                          5. Potential candidates shall not be permitted to nominate themselves.
                                                                                          6. No less than one (1) week before the by-election date, the Executive shall interview each nominee.
                                                                                          7. Once each nominee has been interviewed, the Executive shall fill the vacancy by a 2/3-majority vote of the general electorate, as exception presidential candidate shall be elected by a 2/3-majority vote of the MSA board.
                                                                                          8. Within one week of voting, the Executive shall announce their decision to the general body. The Executive’s decision shall be final.
                                                                                          1. FINANCES

                                                                                          1. The signing officers of MSA shall be the Treasurer and any one of the Ameership or the Vice Ameership. In the unavoidable absence of the Treasurer, the Ameership and the Vice Ameership will be the signing officers.
                                                                                          2. An annual budget of MSA’s revenues and expenditures for the year shall be prepared (subject to section 8.06-7 and approved by 2/3 of the Executive.
                                                                                          3. Once the annual budget is approved, expenditures that fall within the budget may be approved by a 2/3 majority Executive vote.
                                                                                          4. All loan expenditures exceeding $300.00 must be pre-authorized by 2/3 of the Executive and a written contract must be signed by the borrower and two (2) signing officers of the Executive Board.
                                                                                          5. Within one (1) week following the signing of the above written contract, the borrower shall submit all proof of purchases/expenditures and remaining sum of money.
                                                                                          6. All proposals for expenses under $300.00 shall be authorized by the Treasurer, over $300.00 shall be approved by a 2/3 majority executive vote.
                                                                                          7. In the event that there is any loss of MSA money, the individual who was responsible for that sum is to be held accountable and endeavor to reimburse the MSA the full amount that was lost.
                                                                                          8. The MSA may accept contributions in any form from any source consistent with the purposes of the MSA
                                                                                          9. All check, cash, or online withdrawals from the bank account shall be authorized by the Treasurer and at least one other Executive.
                                                                                          10. Reimbursements shall be paid within two weeks of submitting receipts unless the individual has expressly indicated in writing that he/she is able to wait until the MSA has received funding for the specific event.
                                                                                          1. REMOVAL FROM OFFICE

                                                                                          1. An Executive/board member shall be reprimanded by the Executive, and upon repetition, be subject to dismissal for:
                                                                                            1. violation of section 7.04-8
                                                                                            2. slander against another Executive member(s) or general member(s),
                                                                                            3. usage of profanities, derogatory or discriminatory language in conversation pertaining to MSA, its affairs, or membership
                                                                                            4. Incompetence or willful negligence of duty.
                                                                                          2. Removal from office shall be accomplished by a 2/3 majority Executive vote after charges and specifications against the affected member have been presented to him/her at a previous Executive meeting.
                                                                                          3. After consultation with the aggrieved parties, the Ameership shall write up and present a list of charges against the affected member, to the Executive, at the next meeting.
                                                                                          4. Any MSA board member shall be deemed to have resigned, subject to sections 7.04-9,10,11.
                                                                                          5. The MSA board can lobby to remove an Executive from the Executive committee at any given time through a 2/3 majority vote, if the specified executive has either violated an Islamic principle deeming them unworthy to serve as executive, slander against an executive or general member, use of profanity and/or discriminatory language, incompetence or wilful negligence.
                                                                                            1. This removal process can be accomplished after charges and specifications against the affected member have been presented to him/her at a previous board meeting. If the charges are found to be true, the executive team will be obligated to carry out the dismissal.
                                                                                          1. Constitutional Amendment Procedure

                                                                                          1. If it becomes necessary to amend this constitution, a notice of intent to amend the constitution, and written copies of the proposed amendment(s) must be presented to the Executive at an Executive meeting.
                                                                                          2. Proposals for all constitutional amendments shall be subject to the approval of 2/3 of the Executive.
                                                                                          3. Within one (1) week following approval, approved proposals shall be advertised in prominent places on campus for two (2) weeks.
                                                                                          4. A meeting shall be held no later than three (3) weeks after the proposal for an amendment has been approved, and must be subject to a vote.
                                                                                          5. Proposed amendments that are of a non-procedural or non-financial nature must be passed by a 2/3 majority of the board members to take force.
                                                                                          6. Proposed amendments that are of a procedural or financial nature must be passed by a majority vote of the MSA board to take force.
                                                                                          7. Proposed amendments that are for Executive and Director Roles must be passed by a 2/3 majority vote at the Annual General Meeting.